Frequently Asked Questions
What types of services do you offer?
We offer a range of wedding planning services, including Full Service Planning & Design, Event Design & Management, and Wedding Day Management. We also offer Mentoring Sessions for new and aspiring wedding planners and are always happy to connect.
Do you charge for a consultation?
No, our initial consultation is complimentary. We’d love to connect and learn more about your upcoming wedding. Consultations are typically held via Zoom, FaceTime, or phone call, whichever you prefer.
Who will be my lead coordinator on the wedding day?
Our team approach allows us to thoughtfully support each wedding. If you move forward with Full Service Planning & Design, you’ll work directly with Owner + Lead Planner, Melody, throughout the entire planning process and on the wedding day. For Event Design & Management or Wedding Day Management, Melody oversees every wedding from start to finish. A dedicated Lead Coordinator from our team will be assigned approximately 2–3 months prior to your wedding. You’ll meet your Lead Coordinator at the final details meeting a few weeks before your day, and they’ll be looped into all communications to ensure a seamless and well-prepared wedding day.
Will you bring an assistant to my wedding?
Yes, our team always works in pairs. Your Lead Coordinator will serve as the main point of contact, while an Assistant Coordinator supports behind the scenes with setup, teardown, and overall execution to ensure your day runs seamlessly.
My venue has a coordinator, do I still need to hire you?
It’s always helpful to ask your venue what their coordinator will (and will not) handle in the months leading up to your wedding and on the wedding day itself. In most cases, a venue coordinator focuses solely on venue-related logistics—such as unlocking and locking doors, managing tables and chairs, and overseeing the space.
What will you absolutely not be able to do for me?
While we handle many details on your wedding day, there are a few items we’re unable to accommodate. These include:
Heavy lifting, such as setting up or tearing down tables and chairs (this is typically handled by the venue or rental company)
Food preparation or catering services of any kind, including serving alcohol
Use of ladders, including tasks such as installing ceiling draping, café lighting, or elevated floral installations
Transportation of items in our personal vehicles, including décor, cakes or desserts, rental items, and cards or gifts
All décor and items needing to be set up must be onsite and accessible upon our arrival.
How far will you travel for a wedding?
We primarily serve the Minneapolis–St. Paul metro and surrounding areas. For weddings outside of this region, travel fees—including mileage and overnight accommodations—may apply and will vary based on the logistics of your wedding or event.
I’m interested in your services—what are the next steps?
The first step is to schedule a complimentary consultation so we can learn more about your wedding and determine the best fit. If you choose to move forward, we’ll send a contract electronically via email along with an invoice for a 50% retainer to officially secure your wedding date. The remaining balance is due two weeks prior to your wedding. We accept payment by check, PayPal, or credit card. We can’t wait to connect and hear all about your upcoming wedding!
Are you hiring?
We’re always open to connecting with individuals who are interested in working in the wedding industry. If you’d like to be considered, please email your resume, cover letter, and availability to info@eventsbymelodymn.com.
Do you have a preferred vendors list?
Yes, we have a strong network of trusted wedding professionals we love working with. That said, we don’t believe in a one-size-fits-all vendor list. We take the time to get to know your style, priorities, and budget, then thoughtfully recommend vendors who are the best fit for your wedding specifically.