When it comes to planning a wedding, feeding the vendors is often the most overlooked task -- and definitely not on purpose either! When dealing with what seems like a million tiny details during the wedding planning process, well, lets just say it's not hard to forget something like this.
It's no secret that most of your vendors are going to be there on the day of your wedding for eight or more hours. Typically, this includes your photographer, videographer, DJ and wedding planner/coordinator. Whether you are providing a plated meal or dinner buffet, be sure to provide a meal to any vendors who will be attending your reception or working long hours the day of your wedding. One other thing to keep in mind is to always be sure to read your vendor contracts in detail. Some of the vendor's contracts make it clear that a meal must be provided, no exceptions.
The next thing you should consider is timing and where your vendors should sit. Now, we hate to sound rude here, but your vendors should be one of the first people served, after the bride and groom of course. For example, you will want your photographer to sit down and quickly eat his/her meal at the same time the bride and groom are doing so. Then, when toasts or some other special moment pops up, your photographer can quickly spring into action and get back to his/her job.
Now, as for where your vendors should sit... well, to be honest, you're working with a few options here. We've had some brides seat their vendors with their wedding guests, which can get, well, kind of awkward. Another option is to set aside a table designated specifically for your vendors. However, this is definitely not needed and can actually end up being an added expense. Why spend the extra money on an additional table linen, chair covers and centerpiece. Your vendors won't even be sitting at that table for more than 20 minutes. Our best advice is to encourage your vendors to find a spot where they're comfortable. For instance, if you're getting married in a hotel, an ideal location would be in the hotel restaurant/bar area. Just make sure your wedding planner/coordinator is keeping tabs on the timing of events and report back to the other vendors. If toasts begin a little sooner than expected, you'll want to make sure your photographer, videographer and DJ are in on the action and that absolutely nothing is missed!
If you have any further questions on this topic, please do not hesitate to ask us!